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Budget Management

Create spend thresholds and maintain guardrails, while giving buyers more purchase authority.

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Have confidence in your purchasing process.

As procurement becomes increasingly digital, traditional processes need to transform. Using Budget Management, procurement teams can maintain the controls and guardrails they require while empowering their buyers with greater purchasing authority.

Create budgetary transparency and use control check-points, like pre-purchase approvals, to reduce dependencies on manual process and operate more efficiently, end-to-end. 

  • Empower your buyers

    Set spend thresholds and make budgets visible, so buyers can make informed purchasing decisions.

  • Take back your time

    Create one PO instead of multiple orders to decrease the amount of time spent auditing purchases.

  • Future-proof budgets

    Allocate a budget to users of a group that automatically assigns budget as new users join.

Get started with Budget Management

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FAQs

  • Yes. During the blanket purchase order setup, administrators can choose to show buyers the budget amount and remaining funds during checkout. Administrators can also choose to send notifications to designated group-level administrators when budget funds reach a certain threshold.

     

  • You can change the budget amount by selecting the “Manage” option located on the Blanket Purchase Order detail page. To turn the Blanket Purchase Order on or off, use the toggle option.

  • No. Customers with Punchout integrations cannot enable Blanket Purchase Orders.

     

  • Yes, you can create budgets that reset on a weekly, monthly, or annual basis.

  • Buyers can not exceed their budgets and would not be permitted to complete their order.

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Save money with these tools

  • Amazon's choice

    Save time and effort

    • Spend less time searching for, negotiating with and managing suppliers – find them in one competitive online store.
    • Compare VAT-exclusive prices and filter sellers with downloadable VAT invoices available to download in bulk.
    • Add frequently purchased products to purchasing lists and re-order items in a single click.
    • Implement your offline approvals directly on Amazon, with the ability to approve multiple orders, either in bulk or individually at item level.
  • Save time

    Enhanced visibility and control for your business

    • Simplify reconciliation through detailed invoices when using Pay by Invoice* or enhanced transaction data on eligible commercial credit cards.
    • Add PO numbers and other business information for easier approvals, tracking and reconciliation.
    • Use Amazon Business Analytics to download detailed, customisable reconciliation reports.
    • Use your existing procurement systems to purchase on Amazon, including Coupa, JAGGAER and SAP Ariba.

     

    *Subject to satisfactory credit checks and individual credit limit.

  • Save money

    Easier Reconciliation

    • Add PO numbers, project codes or cost centres to your orders. Use PO numbers and enable quick matching of your invoices.
    • Can be fully integrated with your e-procurement systems (e.g.,Coupa, Ariba, Oracle), or can work side-by-side with them.
    • Get enhanced data on your organisation's existing data and billing feed when purchasing with an eligible commercial card.

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