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Spend Management

With Amazon Business. Track business spending, uncover unplanned expenses, and optimize spend management for your business.

What is Spend Management?

Spend management refers to the set of processes, tools, and techniques employed by Amazon Business to track, control, and optimize business spending. With greater visibility, you can make smarter buying decisions and control over every rupee spent across your teams and departments.

Key Features of Business Account

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Streamline and Scale Your Procurement

With Amazon’s spend management solution, you can streamline and scale your procurement. Our multi-user account, custom workflows, and spending limits ensure smooth spend management for businesses. 

 

Reduce Spend Waste and Save More

Prevent unplanned spending, duplicate purchases, overspending, and off-policy buying with our spend management service. Maximize your savings by tailing spending management through budget controls, real-time data, and approval workflows to reduce waste. 

 

Buy Better, Buy Responsible

Make informed business decisions with our spend management solution. Negotiate with GST-registered sellers and vendors, get custom quotes, and fix the deal. From bulk buying options to sustainable business purchases, we have everything for responsible business buying. 

 

Key Features And Benefits of the Amazon Business Spend Management Tool

Amazon’s spend management solution can be your savior when it comes to unplanned business spending management and streamlining the procurement process. Let’s see how Amazon can ensure business spending management:

 

Platform Connectivity

Integrate your existing e-procurement or ERP systems with Amazon Business. Easily sync data, purchase workflow, and other aspects of the procurement process, saving your effort and money. 

 

Unified Search

Management of business spending is easier with a unified search. By integrating your existing ERP with ours, you can easily find business essentials like office supplies, electronic items, packaging supplies, and more. 

 

Assisted Buying

Management of business spending is easier with our guided buying feature. Set buying policies, pre-approved workflows, purchase limits, and more to tackle off-policy purchases. We also have a compliance tool to ensure compliant business procurement. 

 

Budget Management

Order management can be further streamlined with our budget management system. You can set purchase or spending limits to tail spend management. Track orders and expenses in real-time to ensure every purchase aligns with your company’s budget. You can also check out our Amazon Affiliate Program to maximize your savings.

 

Procurement Catalogs

You can also make a custom product catalog for your team. With a tailored procurement catalog, inventory planning will be easier, and management of business spending can be ensured. Empower your team to stay aligned with the company’s procurement goals with a tailored catalog. 

 

Delivery Preferences

Set delivery preferences for your business purchases. Ensure your organization’s delivery needs are met by flagging preferred delivery days in a week, sustainable packing choices, multiple address delivery options, order size, and more. 

 

Spend Analytics

Further strengthen business spending management with our business analytics tool. It's designed to uncover cost-saving opportunities, offer greater spending visibility, generate custom reports, and identify trends and buying patterns. 

 

FAQs

  • Amazon Business allows you to create structured approval layers (up to 6 levels) to ensure compliance. Here is the step-by-step process for an Administrator:

    1. Access Business Settings: Hover over your name in the top-right corner and select Business Settings.

    2. Select the Group: If you have multiple departments, select the specific Group for which you want to create the workflow.

    3. Go to Buying Policies: Under the "Buying policies" section, click on Buying policies & approvals.

    4. Add a Policy: Select Add policy and choose Order spending limit approvals.

    5. Configure Limits: * Enter a Policy Name (e.g., "IT Department Approval").

    6. Assign Approvers: Enter the email addresses of the designated approvers. You can add multiple levels if you need a manager and a director to sign off.

    7. Save: Once saved, buyers in that group will see a notification in their cart when an order requires approval.

  • Amazon Business simplifies purchasing through multi-user accounts, custom catalogs, GST-enabled invoicing, easy reordering, bulk purchasing option, and more. You can find business-specific products, set approval workflow, and budget limits to streamline business purchasing. 

  • Customize product catalog, pre-decided preferred products, and suppliers to prevent off-policy purchases. This ensures adherence to the company’s policy, unwanted expenses, and standardization across teams, reducing the cost.

  • Spend analytics provides deeper visibility into your purchasing trends, top categories, and high-frequency items. These insights help identify overspending, negotiate better deals with vendors, and improve budgeting and forecasting.

  • Yes. Amazon Business offers multiple payment options like corporate credit/debit cards, net banking, and UPI. This flexibility can help manage unpredictable or one-off tail spend purchases.

  • Yes. Amazon Business provides downloadable reports and visual dashboards that show detailed spend data by user, department, category, and more via a business analytics tool. It helps you track spending patterns and make data-driven decisions.

  • Amazon provides tiered resources to help teams transition smoothly:

    • Learning Hub: A central library of video tutorials and how-to guides tailored for three roles: Administrators, Buyers, and Accounts Payable.

    • Self-Service Support: A 24/7 Help Center for technical troubleshooting (e.g., GST settings, tax exemptions, or PO management).

    • Professional Services: For large enterprise accounts, dedicated Customer Success Managers provide hands-on onboarding, integration assistance, and "best practice" training sessions.

    • Live Assistance: Direct access to Amazon Business customer support via chat or phone for immediate account issues.

  • Yes. You can set approval workflows, budget limits, tailor the catalog, and ensure compliance with your organization’s policy. This ensures consistency across teams and departments while sourcing products for business.

Need to purchase in bulk for your business?

Write to us at: buybulk@amazon.com for assistance 

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